FAQ (Frequently Asked Questions)

How do I submit my images?

Submission of Digital Files to CSPWC/SCPA

  • In lieu of you receiving any other specific information we are providing this policy sheet that will help you to conform to what will be required in a CSPWC ’call for entry’ when submitting digital images.
    • Use the best digital camera available to you. Cheap cameras generally have plastic lenses that can distort and otherwise change your work, so if you have access to a good camera, please use it.
    • Use a high resolution. Rather than picking a low resolution use a high resolution. Using a low resolution may mean that your painting will not look great when it is projected onto a big screen. For example if you pick a resolution of 2240 X 1680 pixels this will produce a file size approximately the best size. Once you have ’trimmed’ your image it will be just about right. This resolution will look fine when we project it on a screen. Lower resolutions may also look fine but that is a risk that you take. We can only project what you send us in your file. We cannot increase the resolution of what you send.
    • When you send in your file, make sure your file size does not exceed 1megabyte. This may mean that you will have to lower the resolution to fit the file size. You can check your file size on a PC computer by ’right clicking’ on your file name and then ’clicking’ on ’properties’. If you cannot resize your file then send it to us as it is and we will resize it as we see fit.
    • Use the best lighting. A professional could get very technical about artificial lighting in order to get a good image, but we recommend the following in order to produce an image that is presentable and easy for you to produce. On a sunny or dull day, take your unframed work outside into the light. Your work should not be covered by clear glass or plastic because this will produce unwanted reflections. Lay your work on the ground or put it upright on an easel. Frame the work in your viewfinder so that you are photographing a little more than your painting. This method will generally give you good lighting and will also allow you to trim your work before sending in the file. To avoid distortion of your image your work should look parallel to the edges of the viewfinder and should look rectangular in the viewfinder.
    • You will be doing any colour correcting that is necessary. If your work doesn’t look ’right’ when you see it on your camera screen or computer screen, then you may have to do some colour correcting, or else take the photo over again. It is possible to adjust the colouring with photo software. If you are not satisfied with the colour in your photo and you do not understand photo software you will have to look for someone to help you to do this. Many people these days know how to use photo software so just ask your friends and you will likely find someone quite quickly. We will not be making colour adjustments to your files! Make sure you trim your work so that all we will see is your painting. We don’t want to see extra things, like mats, easels, studios, or any other extraneous matter.
    • Mail the file on a CD disc.
      • Save the final version of your file as a .jpg file.
      • Name the file using this format:

Last Name, First Name, Title, Height X Width (in inches), Medium, Date of completion.jpg

      • Here is a sample of a file name using the foregoing format: Smith, John, A Day on the River, Watercolour, 22 X 30, 2009.jpg
      • Your file should be in a format that can be read on a PC rather than on a Mac. If you use a Mac then export your file so that it is readable on a PC.
      • The address to which you will send your files will be specified on the ’call for entry’ sheet. Look for specific instructions on the entry forms.

In closing, if you are hesitant at all about digital files we urge you to talk to your family, friends, and neighbours, all of whom may already be using digital cameras to take their photos. They may be able to show you how easy this is to do and may also be able to help you make a submission when you need to.
Thank you for following these instruction as closely as you can because it makes the volunteer work at the receiving end of this process a lot easier.

How Durable are Watercolours?

Watercolours have lasted for hundreds of years. However, they should not be hung in direct sunlight.

What is transparent watercolour?

Artist’s quality watercolour on paper or watercolour board, with minimal use of body colour or other accents.

What is water-based media?

The Society’s definition of this is paint that is resoluble in water (artist’s quality watercolour paint, applied transparently or opaquely; and/or gouache) and there may be a pencil drawing. The paint surface is an organic fibre paper, including watercolour paper mounted on board, with no varnish applied. Only media listed in the definition above are permissible. Application by hand, brush or any tool by the artist, without mechanical assistance. Works on Yupo paper with not be accepted.

Why Plexiglas?

Plexiglas is an alternative glazing material to glass and has advantages for exhibition purposes. It is much lighter than glass, therefore cheaper to ship and easier to hang. It is also much less likely to break, and if it does the shards are duller than glass and less likely to damage the painting. Plexiglas does have drawbacks. It scratches easily and attracts static. It is recommended to use a plastic anti-static cleaning agent, NOT windex